I need to enable any user in CompanyB to access a MeetingRoom@CompanyA.com. CompanyA and CompanyB have Federation setup and calendar sharing between users work fine. For the sake of simplicity, I use Anna@CompanyA.com and Bea@CompanyB.com below in my questions.
What I can't get to work is calendar sharing of the resource calendar (MeetingRoom@CompanyA.com) to CompanyB.
There are plenty of (kind of) workarounds, but with SP2 and easier Federation I thought it would be simpler. Nope...
Problem 1:
I can't get MeetingRoom@CompanyA.com to appear as a room resource in Outlook 2010 of Bea@CompanyB.com.
Q: Is that possible at all in any way?
Problem 2:
As Bea@CompanyB.com, I can open a calendar of Anna@CompanyA.com. First, Bea@CompanyB.com needs to request access and Anna@CompanyA.com needs to grant it.
Trying the same with Bea@CompanyB.com opens MeetingRoom@CompanyB.com won't work, because there is no user associated with the resource mailbox MeetingRoom.
Q: Is there a way to grant access automatically?
Problem 3:
As Bea@CompanyB.com inviting MeetingRoom@CompanyA.com to a meeting will not show the availability (because of the previous problem). Inviting Anna@CompanyA.com at the same time, will show her availability. I know, this is closely related to the problem above.
Q: Is there a way to show the availability of MeetingRoom@CompanyA.com like the availability of any user?
Problem 4:
Checking MeetingRoom@CompanyA.comwith Get-CalendarProcessing I see "AutomateProcessing: AutoAccept" and "ProcessExternalMeetingMessages: True" (Set-CalendarProcessing -Identity "MeetingRoom" -ProcessExternalMeetingMessages $true). Invitations sent from Bea@CompanyB.com inviting MeetingRoom@CompanyA.com will show up in the MeetingRoom calendar as tentative. Invitations sent from Anna@CompanyA.com inviting MeetingRoom@CompanyA.com will be p'rocessed correctly and an "Accepted:" message is sent back. The MeetingRoom has been correctly reserved.
Q: Apparently, "AutomateProcessing: AutoAccept" and "ProcessExternalMeetingMessages: True" do not work when a meeting request for a resource is received from CompanyB.com. Do I miss something here? What else do I have to enable?
Some things I have tried:
I have given Someuser@CompanyA.com full access rights and Send as... rights to MeetingRoom. Due to AutoMapping, MeetingRoom was mapped into Someuser's Outlook 2010. I could then see the access request emails from Problem 2 in the Deleted items folder. I can open the request, but unfortunately, the From: capability is greyed out. If I reply to that request, I just give access to Someuser's calendar...
I then enabled the MeetingRoom user in the AD and gave a password. I still could not Send as...
Any help is greatly appreciated.
Dan
What I can't get to work is calendar sharing of the resource calendar (MeetingRoom@CompanyA.com) to CompanyB.
There are plenty of (kind of) workarounds, but with SP2 and easier Federation I thought it would be simpler. Nope...
Problem 1:
I can't get MeetingRoom@CompanyA.com to appear as a room resource in Outlook 2010 of Bea@CompanyB.com.
Q: Is that possible at all in any way?
Problem 2:
As Bea@CompanyB.com, I can open a calendar of Anna@CompanyA.com. First, Bea@CompanyB.com needs to request access and Anna@CompanyA.com needs to grant it.
Trying the same with Bea@CompanyB.com opens MeetingRoom@CompanyB.com won't work, because there is no user associated with the resource mailbox MeetingRoom.
Q: Is there a way to grant access automatically?
Problem 3:
As Bea@CompanyB.com inviting MeetingRoom@CompanyA.com to a meeting will not show the availability (because of the previous problem). Inviting Anna@CompanyA.com at the same time, will show her availability. I know, this is closely related to the problem above.
Q: Is there a way to show the availability of MeetingRoom@CompanyA.com like the availability of any user?
Problem 4:
Checking MeetingRoom@CompanyA.comwith Get-CalendarProcessing I see "AutomateProcessing: AutoAccept" and "ProcessExternalMeetingMessages: True" (Set-CalendarProcessing -Identity "MeetingRoom" -ProcessExternalMeetingMessages $true). Invitations sent from Bea@CompanyB.com inviting MeetingRoom@CompanyA.com will show up in the MeetingRoom calendar as tentative. Invitations sent from Anna@CompanyA.com inviting MeetingRoom@CompanyA.com will be p'rocessed correctly and an "Accepted:" message is sent back. The MeetingRoom has been correctly reserved.
Q: Apparently, "AutomateProcessing: AutoAccept" and "ProcessExternalMeetingMessages: True" do not work when a meeting request for a resource is received from CompanyB.com. Do I miss something here? What else do I have to enable?
Some things I have tried:
I have given Someuser@CompanyA.com full access rights and Send as... rights to MeetingRoom. Due to AutoMapping, MeetingRoom was mapped into Someuser's Outlook 2010. I could then see the access request emails from Problem 2 in the Deleted items folder. I can open the request, but unfortunately, the From: capability is greyed out. If I reply to that request, I just give access to Someuser's calendar...
I then enabled the MeetingRoom user in the AD and gave a password. I still could not Send as...
Any help is greatly appreciated.
Dan